Records Division

The Records Division is responsible for processing and maintaining every report, record, ticket & document issued by Ellensburg Police Department Officers.

In addition to reviewing, processing, storing and retrieving these documents, records personnel also maintain computerized records databases, prepare and distribute daily activity summaries and statistics, transcribe, duplicate and distribute investigative reports.

Our goal is to provide highly accurate and detailed information to support the efforts of other members of the criminal justice system, including prosecutors, defense attorneys, courts and corrections.

Customer Services provided by the Records Division includes


  • Managing records requests
  • Departmental telephone and walk-in reception
  • Gather and maintain departmental statistics
  • Design and produce the EPD annual report

Records Requests


The City of Ellensburg is committed to responding to all requests for identifiable public records in a timely manner. To make a Request for Disclosure of Public Records including a EPD report, manual or other city record, complete this form.

Submit the completed form online or you can print the form and send it via fax to fax to 509-925-7281 or mail to City Hall, 501 N. Anderson, Ellensburg, WA 98926 or for Police Department records requests mail to Ellensburg Police Department, 100 N Pearl St, Ellensburg, WA 98926. You may make a walk-in request at City Hall or the Ellensburg Police Department, location dependent on your records request, during business hours, Monday-Friday 8 AM – 5 PM.

COST FOR PUBLIC RECORDS
There is no fee for inspecting public records. Should you wish to receive copies of records, the fees are as follows: • Printed copies - $.15 per page (Per RCW 42.56.120) • Other media such as disks will cost $1.00 per disk. Payments by cash, check or money order only (no credit cards) payable to the “City of Ellensburg”.

RESPONSE FOR REQUESTS
You will receive a reply to your request within five business days of receipt of the request to:

• Make the records available for inspection or copying.
• Provide a reasonable estimate when records will be available.
• Contact requestor to request clarification.
• Deny the request citing the reason for denial.

Any records or portion of records that are exempt from disclosure will be withheld or redacted. We will specify the exemption that applies to any documents withheld or redaction made. Common exemptions: See RCW 42.56 , RCW 10.97, RCW 13.50, RCW 46.52

Records Index - There is no single index of City records. The City of Ellensburg has determined that maintaining a central index of City records is unduly burdensome, costly, and would interfere with City police operations due to the number and complexity of records generated as a result of the wide range of police activities.